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Job Opening – posted February 15, 2021 

NOFA Conference Workshop Coordinator 

Part-time, 700 hours per year. Seasonably variable work load, approximately 13+ hours per week. (January and August heaviest workloads.) 

Remote position with generally self-directed and flexible schedule. Applicants must live in Massachusetts or neighboring state. Occasional travel within Massachusetts and occasional evening and weekend availability is required.

Application deadline: March 1, 2021 

Opportunity: 

NOFA/Mass seeks a Conference Workshop Coordinator to support our two annual conferences: the NOFA Summer Conference and the NOFA/Mass Winter Conference. 

These two events attract over 2,000 people from across the northeast each year. The conferences are a curated collection of keynotes, workshops, meetups, children’s conference, vendors, music, films, dance, camping and wholesome organic meals. 

The NOFA Conference Workshop Coordinator is responsible for supporting these two conferences by running the presenter/workshop program to ensure the conference represents NOFA’s core areas of focus and provides programming for a wide range of skill levels of farmers and gardeners. The Workshop Coordinator is a member of the NOFA/Mass Education Department and the conference committees. 

The NOFA Conference Workshop Coordinator reports directly to the NOFA Conference Coordinator. 

About the NOFA Summer Conference 

The NOFA Summer Conference is organized on behalf of the NOFA Interstate Council by NOFA/Mass. This is a three-day annual event scheduled for the second weekend of August, typically at Hampshire College, Amherst, MA. In 2021 we are planning a hybrid event – held partially in-person from August 6-8, 2021 and partially virtually (dates and details TBD). 

About the NOFA/Mass Winter Conference 

The NOFA/Mass Winter Conference is a one- or two-day annual event taking place the second or third weekend of January, typically at Worcester State University, Worcester, MA. 

Responsibilities: 

Outreach and Presenter Communication (60%, ~ 8 hours/week) 

  • With support from the Conference Coordinator, the NOFA/Mass Education Department and the NOFA Interstate Council, curate educational workshops for the NOFA Summer Conference (120) and NOFA/Mass Winter Conference (65). 
  • Ensure a well-rounded workshop program that meets the needs of the NOFA membership and others interested in aspects of regenerative, environmentally responsible farming and equitable food systems. 
  • Conduct ongoing research of possible presenters to enlist and topics to include in the conferences.  
  • Oversee correspondence with all workshop presenters. 
  • Manage systems of information collection from workshop presenters during the RFP (request for workshop proposals) period. 
  • Serve as the primary point of contact for all presenters for both conferences. 
  • Foster an appreciative, welcoming and friendly environment at the conferences themselves and throughout all communications. 

Internal Collaboration (15%, ~ 2 hours/week)  

  • Work closely with our communications team to contribute to monthly newsletter articles, promotional emails and conference outreach materials to inform and educate our membership about upcoming program highlights. 
  • Maintain financial records related to workshops and presenter honoraria and expenses, and coordinate presenter pay with the Administrative Director. 
  • Assist in postconference evaluation work for all workshop programming. 

Administrative (15%, ~ 2 hours/week) 

  • Oversee programmatic sections of conference program books to ensure accurate information of workshop schedule and session details. 
  • Meet regularly with the Conference Coordinator. 
  • Attend and contribute to conference committee meetings and Education Department meetings. 
  • Submit weekly staff reports to the Executive Director, participate in peer reviews of other centrally-hired NOFA/Mass staff and maintain monthly timesheets and reimbursement records. 

On-Site Responsibilities (10%, ~ 70 hours during conferences) 

  • In advance of and during conferences, oversee all presenter support, including managing workshop volunteers assigned to help during sessions, workshop signage, technical support, and data collection (evaluations, headcounts, etc.) to ensure a smooth operation of the program.  
  • For virtual conferences, provide training on using Zoom for presenters, schedule and oversee staff workshop hosting, and ensure presenters are supported, informed, and punctual. 

Qualifications: 

The successful candidate will offer: 

  • A strong commitment to and knowledge of organic/regenerative farming practices, challenges and the needs of growers at all levels. Farming experience preferred. 
  • Professional writing skills, clear communication and people skills. 
  • At least two years of event coordination experience. 
  • Punctuality and the ability to meet deadlines. 
  • Ability work independently from home with minimal supervision and maintain a collaborative nature as a team member. 
  • Computer software skills; including Microsoft Office 365 and Zoom. 

Other position information: 

  • Hours very flexible with some onsite and virtual organizational meeting attendance required. 
  • Work load is heavier for the Summer Conference in December, January, February, March and August.  
  • Work load is heavier for the Winter Conference in August, September, October and January. 
  • This job can generally be accomplished from home. Employee must provide appropriate basic office equipment to facilitate working remotely. 
  • Employee must attend NOFA/Mass retreats and staff meetings, the winter and summer conferences, virtual department meetings, and other staff responsibilities. 

Compensation: 

$16-$21/hour dependent on experience.  No health insurance available at this time. Monthly stipend for internet & phone.  One week of paid vacation time after one year of employment. 

About NOFA/Mass: 

NOFA/Mass is the Massachusetts state chapter of the Northeast Organic Farming Association.   

NOFA/Mass is a non-profit organization with 1100 members, focusing on education and advocacy around organic agriculture in Massachusetts.  Our members include farmers, gardeners, homesteaders, consumers, land care professionals, and food activists. 

NOFA/Mass staff are allowed and encouraged to exercise self-motivation and in large part to be their own boss. 

Our Mission: 

Through education and advocacy NOFA/Mass promotes organic agriculture to expand the production and availability of nutritious food from living soil for the health of individuals, communities and the planet. 

Our Vision: 

NOFA/Mass envisions a commonwealth of people working together to create healthy landscapes that feed our communities and restore our environment. 

How to apply: 

Please complete a job application form here. The application will require you to upload a resume, cover letter and three references as attachments. Interviews will be conducted on a rolling basis. 

NOFA/Mass encourages candidates from diverse cultural and economic backgrounds to apply. Please familiarize yourself with our Racial Equity Statement before applying. 

NOTE: NOFA/Mass will be hiring for various part-time positions this month. If you are interested in a position with more hours, we encourage you to apply for more than one position. Keep an eye on our website for additional postings. 

All staff members are required to be active members of NOFA/Mass.  Become a member here. 

Contact Jason Valcourt, Conference Coordinator, with questions about this position at jason@nofamass.org. 

NOFA/Mass is an equal opportunity employer who does do not discriminate in employment and contracting practices based on race, color, religion, sex, national origin, age, sexual orientation, or disability. 

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